Microsoft Teams
Microsoft Teams is one of our main communication hub. This is where we message, share updates, send files, and stay connected as a team.
1. Getting Logged In
- Open Microsoft Teams (desktop app or mobile app)
- Enter your company email and password
- Follow prompts to complete setup
👉 Tip: Stay logged in on your phone for quick communication throughout the day.
2. Navigating the Main Dashboard
On the left-hand side, you’ll see:
- Activity – Notifications and updates
- Chat – Direct messages with team members
- Teams – Group communication (this is where most work happens)
- Files – Shared documents
👉 You will use “Chat” and “Teams” the most.
3. Sending a Message (Chat)
- Click Chat
- Select a person or click New Chat
- Type your message
- Hit Send
👉 Keep messages clear and direct. This replaces unnecessary phone calls internally.
4. Using Teams (Group Communication)
Click Teams
- Select your shop or department
- Choose the correct channel (example: Front Office, Techs, Management)
- Post your message
👉 Always post in the correct channel so everyone stays organized.
5. Sharing Files and Photos
- Click the paperclip icon
- Upload file or photo
- Send it in chat or a channel
👉 Use this for:
- Photos
- Estimates
- Documents
- Internal communication
6. Notifications & Staying Responsive
- Check Activity tab regularly
- Respond quickly when tagged or messaged
- Turn on notifications on your phone
👉 Communication speed matters. Delayed responses slow the entire shop down.
7. Basic Expectations for Using Teams
- Use Teams daily
- Respond in a timely manner
- Keep communication clear and professional
- Use the correct channels
- Share updates so the team stays informed
Microsoft Teams keeps everyone connected, aligned, and moving in the same direction.
When used correctly, it:
- Improves communication
- Reduces confusion
- Keeps the shop running efficiently